Ashbrook Community Association
Minutes for Board of Directors Monthly Meeting
Call to order at
Present: Sue, William, Don, Catherine, Pat
Quorum established
Motion:
To approve the agenda as amended for
By Don, second Catherine Motion carried
Motion:
To accept the
By William, second Catherine Motion carried
Old Business
President’s report:
By Sue
Sue went represented the association on the trespassing charges against two non-residents. The Judge took the trespassing charges seriously.
David Sowers will soon be forwarding deeds to common areas to Sue.
Vice President’s report:
By William
No report
Treasurer’s report:
By Don
For a detailed report
of the finances, please contact Don directly
In checking account -
Ending balance checking: $78,739
Ending balance in money market: $30,222
The attorney collected $3,190 in past dues and costs, and, filed six more warrants. Ninety residents have not paid the April dues.
Secretary report:
No report
Board member report:
By Catherine
No report
Management report:
By Betty Small, ACS West representative
No report
Standing committee reports:
Safety and Security:
By William
The April 30 seminar on personal safety was not well attended. The information from the seminar has been posted to the web and is in the upcoming newsletter.
Due to the poor attendance at this seminar they are re-considering holding one on ID theft.
Social committee report:
By Sue for Stephanie Provo
Yard sale is this Saturday and 60 homes have signed up
May 30 is the kick off to summer picnic.
There will be another movie night in June or July.
Finance and Audit committee:
By Angela Day
No report
Architectural Review committee:
By Don Heldt
Seven submissions were reviewed: deck addition, screening, shed, awnings and fences
Some proposals were returned with suggestion to re-submit to meet the Standards
Buildings and Grounds committee:
By Don as prepared by Bill Ruitenberg
The sign is now up on the community center.
The plantings of shrubs and perennials is complete at the community center.
The annual flowers for all plantbeds are on order and should be in within a week or so.
Paving of the community center parking lot, expansion of the playground lot, and widening of the walkway to the community center has been completed.
New safety railing has been installed on the front of the deck near the main parking lot.
New roof and rafters, new steps and new safety railing will be installed on the fishing gazebo within the next week or so.
Steel regulation posts and net have been purchased for the volleyball court and will soon be installed.
Tennis courts are being re-surfaced and new nets will be installed.
In a month or so we will be having the overgrown areas in the recreation areas bushhogged.
A split rail fence with wire will be installed between the
edge of the playground area and the backline of the homes on
The entrance sign will be re-lit with proper lighting by a sign electrician to replace the current ones.
We are looking into ways to plant the eroded areas along the
roadbanks on
A picnic table has been purchased for the cove area and a grill will be moved near it. Another picnic table has been purchased to go between the new tot lot and the playground to give parents more seating and visibility in that area. Some cedar trees were removed from the back of the playground area. They were blocking the usage of the tether ball and the “funball” equipment. A new tetherball has been ordered.
The fence for the new tot lot at the playground will be started within a week. The size of the tot lot has been enlarged to 30 ft by 50 ft. to allow for more play equipment.
Bill Walton will powerwash the playgrounds.
We are asking for an additional $6,000 to be appropriated for the tot lot for a total project cost of around $17,000. This includes the fence, the retainer for the fill material, 5 Little Tikes Commercial spring-riders (3 will hold two kids, 1 that holds 4 kids, and 1 is a solo rider), a three-sided covered activity structure, and a climbing structure for little kids. All the equipment will be professionally installed by certified installers, and Yardworks will be blowing in the code certified wood mulch as the fill.
We will also ask the board to appropriate $2,000 in order to
upgrade and possibly add one more piece of equipment to the existing tot lot on
Motion:
To appropriate another $6,000 to the new tot lot budget.
By Don, 2nd William Motion carried
Motion:
To appropriate $2,000 to upgrade equipment in the existing tot lot.
By Don, 2nd Catherine Motion carried
By Jerry Oakley
The lake was stocked with fish.
Special committee reports:
Exploratory:
By Sue
No report
Historical document:
By Catherine
No report
New Business
President:
At the annual meeting we will announce candidates for the board and take nominations from the floor.
Motion:
After the annual meeting ACS West will prepare and mail
ballots within five days advising that the ballots will be due in their offices
by
By Sue, 2nd William Motion carried
Motion:
The ballots will be counted by Catherine Crump and
volunteers on
By Sue, 2nd William Motion carried
Vice President:
Newsletter advertisement fees will be due BEFORE the newsletter is published.
Treasurer:
Our Lowes has changed managers and the new one does not extend many discounts.
Member voice:
Question: Is the community center rented out a lot?
Answer: yes
Question: From appearances there are still covenant violations still not addressed. What are we doing to get them in compliance, is anything being done?
Answer: yes there is an ongoing activity and monitoring. Liens are filed for past due assessments and past due bills. We do not publicly disclose individual records at our meetings.
Adjournment at
Respectfully submitted by:
Pat Doniger, secretary