Ashbrook Community Association
Minutes for Board of Directors Monthly Meeting
Call to order at
Present: Sue, William, Don, Catherine, Pat
Quorum established
ACS representative: Charles Small
Motion:
To approve the agenda for
By Don, second William Motion carried
Old Business
President’s report:
No report
Vice President’s report:
No report
Treasurer’s report:
By Don
For a detailed report
of the finances, please contact Don directly
In checking account -
Ending balance checking: $78,897.00
Ending balance in money market: $30,219.00
The attorney collected $3,190 in past dues in March.
Secretary report:
No report
Board member report:
No report
Management report:
No report
Member voice old business: none
Standing committee reports:
Safety and Security:
By William
The meeting date with the County resource officer has been changed to April 30. Flyers have been printed and are being distributed.
We have done everything as suggested by the Commonwealth Attorney’s office and still the police officers are not treating our area as a “no tolerance” area. Very few summonses have been issued. Don would like a concurrence of the Board to speak with the police chief.
Charles suggested calling internal affairs.
Motion:
To authorize Don to contact the police chief of
By Catherine, second William Motion carried
Social committee report:
By Sue for Stephanie Provo
The Easter Egg party was well attended, more children came than were expected.
About 13-14 people attended the adult party.
May 16 will be the yard sale date
May 30 is the summer kick off event
Finance and Audit committee:
No repot
Architectural Review committee:
By Don Heldt
These were the projects submitted to the ARC in March: deck replacement, fence, cypress trees at a back boundary, and enlarging a patio.
Don MacQueen: has canvassed other neighborhoods as to their wording re satellite dishes.
Motion:
To adopt the following wording as an amendment to replace the existing Section #2 of Architectural Standards and Guidelines:
By Don, second Catherine Motion carried
Section 2 ANTENNAS:
Conventional TV antennas are not permitted.
Satellite Antennas: Permitted Antennas: The Federal Telecommunications Act of 1996 permits the following antennas:
A) An antenna that is designed to receive direct broadcast satellite service, including direct to home satellite services that is one meter (39”) or less in diameter.
B) An antenna that is designed to receive video programming services via multi point distribution services, including multi channel, multi point distribution services; instructional television fixed services, and local multi point distribution services, and that is one meter (39”) or less in diameter or diagonal measurement.
C) An antenna that is designated to receive television broadcast signals.
Location: To the extent feasible, antennas should not be visible from the street. The following priorities shall be observed in determining antenna location:
1) Mounted directly on the rear of the house, on a roof plane facing the rear.
2) Mounted on the ground on a pole, an existing other structure, or a tree in the rear yard.
3) Mounted on the side of the house or on a side facing roof plane.
4) If no clear signal may be obtained in any of the above locations mounted on the ground in the front yard, or on the front plane or front roof plane of the house.
Appearance and Screening: Insofar as possible, the visibility of antennas mounted on the ground should be minimized from the street by use of natural plantings, trees, or shrubs; to the extent they do not compromise the signal reception.
Limited Regulation by the Association: Antennas permitted under this section must be submitted for approval as to type and location. Locations in (3) and (4) are less desirable with (4) being the least desirable. For approval of an antenna in either of these locations, the applicant must furnish evidence that acceptable reception cannot be achieved in a preferred location. Under Federal law, the Association may not further regulate antennas that meet the requirements of this section. Residents are encouraged to use care in the selection and placement of antennas to preserve the appearance standards and character of Ashbrook.
Buildings and Grounds committee:
By Don as prepared by Bill Ruitenberg
The tennis courts cannot be resurfaced until the temperature does not go below freezing.
Glunt completed most of the planting. The rest will be done after stumps have been ground down and irrigation has been installed.
The clean up day in May has been postponed.
By Jerry Oakley
They held a meeting between the residents and Yard Works re Filtrex. This generated interest among the residents. They would like the Board to recommend approval of this method for erosion control at the lake.
Re-stocking the lake:
We cannot put carp or predatory fish in the lake. They checked with Co-op Extension of VA pond and fisheries who give ratios and types of fish allowed. They also checked with VA Department of Game and Inland Fisheries.
Fish Wagon is a company that stocks lakes and this is what they recommended:
400 bass
1500 bluegill
200 catfish
50 crappie
Motion:
To accept the recommendations to stock the lake by Fish Wagon at $1,846.00.
By Don, second William Motion carried
Motion:
To approve Filtrex Erosion Control Product as provided by
Yardworks as the approved erosion control product to be used on the
Special committee reports:
Exploratory:
No report
Historical document:
No report
New Business
Motion:
To accept the
By Don, second William Motion carried
President:
She will be going to court on
Vice President:
No report
Treasurer:
No report
Member voice:
A resident complained about signs stapled to sign posts.
Recommendation: remove them when you see them.
When will there be a sign on the Community Center?
Answer: within the next couple of weeks.
What is the rule about going on private property?
Answer: We seek permission before going on private property. Additionally there are easements and paths on private property that are delineated in the plats.
Adjournment at
Respectfully submitted by:
Pat Doniger, secretary