Ashbrook Community Association
Minutes for Board of Directors Monthly Meeting
Location:
Call to order at
Present: Sue, William, Don, Catherine, Pat
Quorum established
Motion:
To approve the agenda for
By Don, second Catherine Motion carried
Motion:
To accept the
By William, second Catherine Motion carried
Old Business
President’s report:
By Sue
The Clubhouse is under renovation a sign was posted to notify of this meeting location.
Introduce Charles Small of ACS West
Motion:
To approve $10,000 additional funds for clubhouse renovation (for outside siding)
By Sue, second Don Motion carried
Vice-president’s report:
No report
Treasurer’s report:
By Don
For a detailed report
of the finances, please contact Don directly
At
At
During the month $30,000 was moved to a money market.
Current balance as of today: $76,381
Secretary report:
No report
Board member report:
By Catherine
No report. It was brought to her attention about the number of children “hanging out” in the common area, although there has been no significant increase in vandalism. During discussion it was mentioned that there seems to be a significant increase in overall usage of the common areas. This was generally viewed as a positive development for our community.
Management report:
By Charles Small, ACS West representative
They started as our management company on August 1st and sent a letter of introduction mailing to 709 addresses. They were told there are 711 homes in our community and are in the process of reviewing their list for the two that may have been missed. (The marquee and the website both announced the management change.)
They are in the process of setting up our accounting.
They have already fielded calls and resident complaints.
They will help us enforce the rules and regulations and have already sent out some violation letters.
Safety and Security:
By William
The National Night Out was successful and cost came in under budget (approx $560)
The next meeting of the committee is August 19th
Those block captains who have not responded to inquiries are being replaced with other volunteers.
Social committee report:
By Sue for Stephanie Provo
The picnic will be October 4th
Finance and Audit committee:
By Don for Angela Day
The budget process is underway with the committee chairs.
Architectural Review committee:
By Pat for Don Heldt
There were three requests received last month and all have been dispatched.
Buildings and Grounds committee:
By Bill Ruitenberg
The landscaping company did a great job in cleaning up the area of Offshore and Broadreach. This area is now mulched as well. They are doing a great job overall with the common grounds.
Working on next year’s budget.
Getting bids on resurfacing tennis courts.
The new fountain location is helping keep debris out of the cove area.
Motion:
To budget $3,600 to cut back the scrub brush at the edge of the dam and to remove four large dead trees in the common area.
By Don, second William Motion carried
By Bill Ruitenberg for Jerry Oakley
The boats not registered with the Association were removed from the rack and put in the corral.
The budget items for the lake will be included with Building and Grounds budget.
Motion:
To budget up to $8,500 to authorize the lake committee to install wiring and one pump in the cove by the clubhouse.
By Don, second Pat Motion carried
Exploratory committee:
By Sue
As expected there was water damage to the clubhouse under the floor and in the walls and insulation. The inside has been gutted and is being repaired. The repairs should be done by the end of August.
The committee is meeting soon to choose an interior look.
We will hold an open house when the work is done.
New Business
President:
A resident brought to Sue’s attention that certain breeds of
dogs are not allowed in the covenants.
The covenants will be reviewed as to this concern. We need to get some missing documents from
the courthouse. It was mentioned that
Established a new special committee: Historical Document Committee
The committee will review and compile a more complete disclosure package and will review the rules and regulations for completeness.
Catherine was appointed as chair of the committee.
Vice President:
Deadline for the newsletter is August 25th
Treasurer:
Don had met with a number of
There are Federal funds available for bike and pedestrian paths and Ashbrook was put on the list for this funding - pending recommendation of our County representative. Unfortunately Ashbrook was not selected for this year; we will try again next year.
Member voice:
“Shady Banks” housing development which has started
construction at the end of
Adjournment at
Respectfully submitted by:
Pat Doniger, secretary